Acquisitions Associate

Title: Acquisitions Associate

Fulll Time

Claremont

 

ABOUT THE POSITION:

Reporting to the Head of Collection Management (HCM), the Acquisitions Associate acquires and maintains TCCL's information resources in all formats, following the standards, policies, procedures, and best practices for acquisitions. In collaboration with the HCM and the rest of the division staff, the Acquisitions Associate contributes to the projects supporting CMRS divisional goals.

 

ESSENTIAL FUNCTIONS

 

Acquisitions Tasks

• Acquires new information resources and maintains continuing access to ongoing resources in all formats.
• Performs functions related to ordering, copy cataloging, and payments for new and existing information resources in all formats and acquisition modes.
• Uses established guidelines to acquire and maintain print and electronic serials
• Completes reconciliation and processing of the library's consortial invoices.
• Works closely with TCCS Financial services in ensuring financial operations related to information resources acquisitions and material budget management.
• Works closely with the division Director and Managers to follow best practices, policies, procedures, and guidelines relating to acquisitions, print and e-resource management, and copy cataloging.
• Monitors acquisitions group email accounts and/or help tickets and responds as needed.
• Communicates effectively with vendors, staff, and patrons.
• Provides assistance in answering task- or project-related questions asked by student staff

 

Collections and Data Gathering Tasks

• Assists with collections and acquisitions-related data gathering and analysis projects.
• Collects usage data per established workflows.
• Documents and updates workflows-related tasks.

 

General Tasks

• Improves system and application skills in order to increase efficiency and knowledge of library resources.
• Assists with projects prioritized in the division as needed.
• Participates in library-wide activities by leading and serving on teams, committees, and task forces.
• Perform other related duties as assigned.

 

QUALIFICATIONS

Unless otherwise stated, the following qualifications are required to perform the essential functions of this position, or the individual must demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other qualifications not listed below.

 

Education/Training:

• High School Diploma or the equivalent.

 

Experience:

• None required.

 

Competencies:

• Strong attention to detail with the ability to review and ensure the accuracy of your work.
• Good decision-making skills and the ability to prioritize tasks effectively while working independently.
• Ability to work effectively in a team environment.
• Skill in recognizing, defining, and analyzing challenges, problems, and difficult situations, and in identifying and proposing/implementing solutions.
• Proficient in Excel, Word, Outlook, Google Sheets, Google Docs
• Ability to focus on and complete tasks that require attention to detail.
• Excellent written and verbal communication skills.
• Reliable, punctual, and accountable in meeting deadlines and responsibilities.
• Strong commitment to supporting diversity, equity, and inclusivity within the library, as both a place of work and as an educational partner.

 

Preferred Qualifications:

• Experience with accounts payable processes and practices
• Experience working in a library setting

 

Work Schedule: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday through Friday. May be required to work holiday, weekend, and/or evening hours. Regular hours may vary due to needs of the organization or business unit. This position is eligible for a hybrid work schedule to work partial hours remotely as approved by the supervisor.

 

COMPENSATION

 

Pay: The pay rate for this position is competitive and commensurate with the duties, responsibilities, and qualifications required for the position, is $23.00/hour.

 

Benefits: This position is eligible for our employment benefits package including:

• medical, dental, vision,
• 10% retirement contributions after one year (no matching required),
• group life insurance,
• generous time off,
• professional development funds,
• discounts for mobile plans, software, and entertainment,
• access to fitness facilities,
• and more!