Corporation Commission Executive Legal Assistant

Title: CC EXEC LGL ASST

Location: Phoenix United States

Job Description:

CORPORATION COMMISSION

The Arizona Corporation Commission (ACC) is one of the most unique state agencies in Arizona and one of only 13 public utility commissions in the country where commissioners are elected. Established by the Arizona Constitution, the ACC is a medium-sized agency with offices in Phoenix and Tucson. Our mission is diverse-spanning utility rate making; securities registration and enforcement; rail and pipeline safety; and corporate business filings-and we boast an average employment tenure of nearly 10 years. Learn more by visiting www.azcc.gov.

EXECUTIVE LEGAL ASSISTANT

Job Location:

Address: 1200 W Washington Street, Phoenix, AZ

Hybrid/ Remote schedule available depending upon agency needs

Posting Details:

Anticipated Hourly Rate: $22.00

Grade: 18

Job Summary:

The Office of the General Counsel provides high-quality, professional legal representation to the Arizona Corporation Commission, assisting in the execution of its powers, duties, and responsibilities. We handle a wide range of matters including Commission dockets, open meetings, federal regulatory cases, litigation, administrative tasks, public records requests, and special projects. We are looking to add a detail-oriented and motivated Executive Legal Assistant to join our team. In this role, you will provide comprehensive legal secretarial, administrative, and office support to 1-3 staff attorneys within the Office of General Counsel (OGC). This includes handling pleadings, discovery requests, and correspondence, as well as managing litigation deadlines, meetings, and attorney schedules. You will also assist with special assignments as directed by the General Counsel and Deputy General Counsel and support OGC paralegals and legal assistants as needed.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

Job Duties:

• Draft, proofread, edit, and file a variety of legal documents including pleadings, discovery requests, and correspondence.
• Manage and coordinate litigation deadlines, meetings, and attorney calendars.
• Maintain and manage attorney case lists.
• Fact-check and proofread legal documents for accuracy, grammar, and formatting.
• Communicate professionally with the public, media, and government entities on behalf of attorneys.
• Assist with special projects and assignments as directed by the General Counsel and Deputy General Counsel.
• Provide backup support for division paralegals and legal assistants, ensuring seamless office operations

Knowledge, Skills & Abilities (KSAs):

Technical Proficiency: Advanced knowledge of Microsoft 365 and PDF document management; proficient in MS Word, Outlook, Excel, and transcription tools.

Legal Knowledge: Familiarity with litigation protocols, legal terminology, administrative law, and the legal filing process in county, state, and federal courts (including appellate briefs).

Administrative Expertise: Ability to draft and file legal documents internally via eDocket and externally with the Clerks of Courts at the State and Federal levels, monitor and anticipate deadlines, and manage overlapping case workloads.

Attention to Detail: Strong ability to perform detailed work with speed and accuracy while ensuring confidentiality and compliance with legal standards.

Communication: Excellent writing and communication skills, with the ability to convey complex legal information clearly and professionally.

Teamwork: A collaborative attitude with a demonstrated ability to work in a team and independently support multiple attorneys.

Time Management and Organization Skills are strongly preferred as well as a strong desire to learn.

Selective Preference(s):

Formal legal secretary education or related certification. Several years of experience supporting 2 or more attorneys simultaneously in a fast-paced legal environment. Prior experience in administrative law or working with regulatory agencies is a plus.

Pre-Employment Requirements:

Any offer of employment is contingent upon successful completion of an employment/reference heck and confirmation of any degrees/certifications.

A.R.S. Section 40-101 prohibits Commission employees from having certain financial interests in entities that the Commission regulates. Applicants shall be required to disclose any interests they may have in the regulated entities during the application process, and as a condition of employment, to divest themselves of any prohibited interests.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

• Excellent comprehensive benefits, including a top-ranked retirement plan, low-cost health coverage, supplemental policies such as vision and short-term disability, generous paid vacation and sick leave programs, and Paid Parental Leave for those who qualify
• Free parking; carpooling resources and incentives; fully subsidized public transit
• Career and personal development support; multiple training and education opportunities and resources; qualifying Public Service Loan Forgiveness employer
• Interesting, challenging work in a public sector environment with the chance to make a real difference in our state
• We are a recognized Arizona Veteran Supportive Employer

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

This position qualifies for participation in the Arizona State Retirement System (ASRS) defined benefit pension.