Fiscal Specialist II

Title: Fiscal Specialist II (TLT/SDA)

Location: Seattle, WA United States

Job Description:

Summary

This recruitment will be used to fill 1 Term-Limited Temporary (TLT) or Special Duty Assignment (SDA) position. The TLT/SDA is anticipated to end July 18, 2025, with the possibility of extension.

King County Road Services Division is seeking a Fiscal Specialist II to support the Engineering Section. This fiscal support and administrative role will work closely with payroll staff, section and unit managers, and engineering staff and perform various coordinating tasks. We are looking for active learners, who are adaptable, reliable and action oriented. This is an exciting opportunity to work with the Road Services team and make a difference in our community!

Our commitment to Equity, Racial and Social Justice

The Department of Local Services is deeply dedicated to fostering Equity, Racial and Social Justice in every aspect of our work. Our commitment to "True North" values which ensures every person has the opportunity to thrive and reach their full potential and forms the core of our mission and purpose. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our people, partners, and the communities we serve. Through this work, we dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge this journey is ongoing, and we remain steadfast in our efforts to create a positive impact for our employees and communities alike.

Job Duties

Applying equity, racial, and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.

• Provide administrative and office management support to Engineering Section including managers, supervisors, and staff of 100+ employees.
• Compose, proofread, and edit written materials, including skill in formatting documents, charts, graphs and/or reports.
• Provide customer service to internal and external customers, including research requests and provide information and/or reports.
• Verify employee timesheets and leave requests in Peoplesoft, including accurate budget charge coding for multiple projects.
• Responsible for Accounts Payable operations; including accurate budget charge coding and tracking by project; budget charge reconciliation for multiple projects in Oracle.
• Research and help to resolve incorrect charges or discrepancies for invoices.
• Prepare and process invoices for the Engineering Section (e.g., purchases made by engineering staff to be used for projects or programs).
• Scan and email invoices to appropriate department personnel for authorization, enter invoices into Oracle and track through payment to vendor.
• Use P-Cards to pay for purchases, verify the POETA coding and reconcile bank statements.
• Handle support responsibilities which include ordering and maintaining inventory of office supplies; scheduling routine maintenance and/or repairs on office equipment; process and date stamp mail and related correspondence or information before forwarding mail to staff; identify and prioritize time sensitive matters.
• Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills

• Associate degree in accounting or closely related field or any combination of education, skills, training, and experience that clearly demonstrates the ability to perform the duties of this position.
• Demonstrated active learning, adaptability, reliability, and an action-oriented mindset.
• Experience processing payroll and Accounts Payables.
• Knowledge of general office principles and practices.
• Proficient using Microsoft Outlook, Teams, Excel and Word software applications.
• Effective communication skills in person, via telephone and in writing (effectively using discretion, patience, etiquette, and professionalism).
• Ability to work on multiple tasks requiring a high degree of accuracy in a high pressure/short deadline/precise schedule environment.
• Ability to maintain high degree of confidentiality with sensitive and personal information.
• Ability to be self-directed and effectively plan, organize, prioritize work on a daily basis.
• Ability to work independently while effectively collaborating within a team, contributing to a diverse and inclusive work environment where differences are respected and valued.
• Ability to demonstrate behaviors including fairness, respect, and inclusiveness.

DESIRED QUALIFICATIONS:

• Experience working in a public works environment.
• Strong communication skills, written and verbal.
• Knowledge of PeopleSoft payroll system (Oracle EBS).

REQUIREMENTS:

• Valid Washington State Driver's License

Supplemental Information

INTERVIEW SCHEDULE:

Those applicants who pass the initial screening will be invited to participate in a 15-minute phone interview the week of 3/10/2025.

If you are selected to move forward after the phone interview, you will be invited for a 45-minute virtual interview the week of 3/17/2025.

WHO MAY APPLY:

This recruitment is open to all qualified applicants and may be used to fill current and or/future career service, term-limited temporary, short-term temporary, and or/special duty positions over the next six months.

Special duty opportunities are open only to current King County career service employees who have completed their initial probation. Special duty applicants must have approval from their current supervisor to accept an assignment. Current employees selected for special duty will be compensated based upon the provisions of the collective bargaining agreement, King County Personnel Guidelines, or Coalition Labor Agreement for their base assignment.

APPLICATION PROCESS:

A full and complete King County application is required. You may also provide a resume and cover letter, summarizing how you meet the experience, qualifications, knowledge, and skills for the position. Applicants will be screened for clarity, completeness, and competitiveness. The most competitive candidates may be invited to participate in one or more interviews.

WORK SCHEDULE:

The work week is normally Monday through Friday, 8.00 a.m. to 5:00 p.m., but may at times require work outside of normal business hours. This position is Non-Exempt from the provisions of the Fair Labor Standard Act and is eligible for overtime pay, with prior supervisor approval.

EMERGENCY DESIGNATION STATUS: This position has been designated (Mission-Critical) Those employees who provide, maintain, and re-establish essential county functions as described in agency Continuity of Operations plans.

Unless otherwise directed by the County Executive, department director or agency head, all employees, regardless of designation, are expected to report to work or request leave during an emergency or inclement weather. For more detailed information, please visit HR Policy County Operations During Emergency Situations and the King County Guidelines for Workforce Management in an Emergency.

UNION MEMBERSHIP: This position is represented by F1A L117-Admin

TELEWORKING REQUIREMENT:

This is a hybrid position. The work associated with this position will be performed by teleworking, onsite work and meetings as needed. The responsibilities of this position will include regular and ongoing in-office work. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

To learn more about the Road Services Division please visit our websites at: Road Services Division:

https://kingcounty.gov/en/dept/local-services/transit-transportation-roads/roads-and-bridges/road-services

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.