Operations - Executive Assistant

Operations / Executive Assistant

Hybrid Working

Chicago, IL, USA

Full time

R25_0000001069

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

Brown & Brown is seeking an Operations / Executive Assistant to join our growing team in Chicago, IL! 

The Executive Assistant, you will deliver high quality administrative and operational/facilities support to the U.S. Leadership team while managing daily office and administration services at the U.S. office locations. 

How You Will Contribute: 

• Managing Executive schedules including outlook calendars, consistent review of meeting schedules, confirm virtual or in-person meetings and schedule travel.  

• Set up meeting agendas, prepare materials, take minutes and follow up on action items. 

• Creates effective PowerPoint presentations and assists in research as needed. 

• Responds to formal legal and financial needs by securing required signatures, and processing/distributing final documentation to key internal and external parties. 

• Performs administrative analyses which require a degree of independent decision making. 

• Support team members with items needed to perform job functions - mail, shipping, printing, IT equipment/Technical support, office supplies. 

• Organize in-office meetings – assist with collecting and organizing meeting agendas, attendee lists, determining setup and technology needs, ordering food, pick-up/drop-off as needed, travel arrangements. 

• Maintains vendor service contracts for office needs – copier/printing, shredding, internet services, parking facilities cleaning services and supplies. 

• Oversee office configuration with UK facilities team, set up and furniture selection needs. 

• Manage onsite relationship with building operations management (all US offices) regarding office needs, repairs, replacements and other infrastructure needs 

• Support and collaborate with Finance, IT, Operations, and Marketing teams (UK and US) to enhance support for the leadership team. 

• Participates in and provides administrative support on special projects and events and reporting. 

Skills & Experience to Be Successful: 

• College degree (Preferred) 

• IT literacy including advanced skills in Word, Excel, PowerPoint, Outlook and other Microsoft Office applications 

• Excellent organizational skills and the ability to multi-task 

• Ability to work under pressure as part of a small team 

• Excellent communication skills 

• Attention to detail and deadlines 

• Ability to maintain and develop good working relationships at all levels 

• Excellent time management 

• Accurate record keeping 

• Confident and able to work on own initiative and with limited supervision  

Pay Range 26.44 - 33.65 Hourly

The pay range provided above is made in good faith and based on our lowest and highest annual salary or hourly rate paid for the role and takes into account years of experience required, geography, and/or budget for the role.

Teammate Benefits & Total Well-Being

We go beyond standard benefits, focusing on the total well-being of our teammates, including:

• Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance  
• Financial Benefits: ESPP; 401k; Student Loan Assistance; Tuition Reimbursement 
• Mental Health & Wellness: Free Mental Health & Enhanced Advocacy Services
• Beyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more. 

Not reflective of all benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Benefit details and offerings may vary for subsidiary entities or in specific geographic locations.